Voting Rules

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Clinical Information Modeling Initiative Membership and Voting Rules

Introduction

CIMI welcomes the participation of any individual who is interested in furthering CIMI’s goals for creating interoperable clinical information models. The governance of CIMI is determined by the CIMI Voting Member Organizations. The CIMI Voting Member Organizations have adopted the following rules regarding membership and voting in CIMI. These rules were approved by the voting membership as of May 21, 2013 (see appendix). Revision of these rules will follow the voting rules described below.

CIMI Membership Rules

CIMI has had an informal process for designating Voting Member Organizations. This document formalizes the requirements for voting membership. Current CIMI Voting Member organizations will be expected to comply with the requirements for voting membership going forward, e.g., attendance at CIMI meetings.

The criteria for an organization becoming and remaining a CIMI Voting Member Organization are:

---a. Contributing IP or

---b. Active participation in CIMI work

---c. Attendance by an organization representative at 2 out of every 4 CIMI meetings

Voting member organizations can be added or removed with a vote of 66% of voting member organizations

Organizations seeking membership in CIMI will submit a request for membership to the CIMI IEC indicating their existing or planned contributions to CIMI.

The IEC will review membership applications and bring them forward to the full voting membership. The IEC may request clarifications or additional information before bringing the application forward for a vote.

CIMI Voting Rules

This set of Voting Rules was originally drawn up by the Interim Executive Committee, formalizing practice to date within CIMI. They were effective from 1 Feb 2012 and confirmed by a vote of CIMI voting members on May 21, 2013.

A) A “Voting Member Organization” is an organization that has been recognized by CIMI as holding voting authority.

B) Voting Member Organizations must designate a primary voter and may designate up to two alternative voters (proxies). Current Voting Member Organizations and designated voters are


1. Caradigm – Lam Siew, Alan James (alt)
2. CDISC – Wayne Kubrick, Julie Evans (alt)
3. CEN – Stephen Kay, Davie Hay (alt)
4. en13606 – Gerard Freriks, Diego Boscá (alt)
5. HL7 – Charles Jaffe, Ed Hammond (alt), John Quinn (alt)
6. IHTDSO – Jane Millar, John Gutai (alt)
7. Infoway – Dennis Giokas, Ron Parker (alt)
8. Intermountain – Stan Huff, Tom Oniki (alt)
9. Kaiser – Jamie Ferguson, Sandra Stuart (alt)
10. Mayo – Harold Solbrig, Chris Chute (alt)
11. NEHTA – Stephen Chu, Andy Bond (alt)
12. NHS – Nicholas Oughtibridge
12. OpenEHR – Sam Heard, David Ingram (alt)
14. Results 4Care – William Goosen, Anneke Goosen (alt), Michael van der Zel (alt)
15. SMART – Josh Mandel
16. South Korea – Sun-ju Ahn, Yoon Kim (alt)
17. Tolven – Tom Jones, John Churn (alt)
18. US – Doug Fridsma

C) For any voting action, each CIMI Voting Member Organization will have one vote.

D) In person voting

---a. Voting proxies must be declared to the chair for absentee Voting Member Organizations prior to the beginning of the meeting in order to be able to vote in the meeting.

---b. At least 2/3 of all Voting Member Organizations must be present either in the room or virtually for in-person voting, otherwise votes will be conducted by e-vote

---c. One proxy representative may vote only if the primary voter is not present.

---d. A simple majority of eligible voters present in the meeting carries a vote.

E) Online e-votes

---a. Will be open for a designated period of at least 15 calendar days or until all members have voted – this will be made clear on any call for voting

---b. E-votes may be carried with a simple majority of all Voting Member Organizations

---c. Final tally and individual votes will be published to CIMI members

F) Official votes may be called during the meeting

---a. When requested by the Chair

--- i. The chair may call for a show of hands of all participants within the meeting to determine the level of consensus and hence be able to move on to a new topic, or may call an official vote.

---b. When requested by any designated voting representative an official vote must be called.

---c. By consensus of those present in the meeting

---d. In scheduled meeting hours as published at least 48 hours in advance

---e. Official votes will record

--- i. The names of the Voting Member Organizations who participated in the vote

--- ii. The names of the eligible voters who participated in the vote

--- iii. The actual vote for each voter

Appendix: Official vote recorded May 21, 2013

12 voting members voted “yes”; 6 voting members declined to vote


Caradigm – Alan James (alt) Yes
CDISC – Julie Evans (alt) Yes
CEN - Davie Hay (alt) Yes
en13606
HL7 – Ed Hammond (alt) Yes
IHTDSO – Jane Millar Yes
Infoway – Dennis Giokas Yes
Intermountain – Stan Huff Yes
Kaiser – Sandra Stuart (alt) Yes
Mayo – Harold Solbrig Yes
NEHTA – Stephen Chu Yes
NHS – Nicholas Oughtibridge Yes
OpenEHR
Results 4Care
SMART
South Korea
Tolven – Tom Jones Yes
US – Doug Fridsma